Category: Change

Excellent Customer Service

Good day, team,

Today’s challenge is about customer service.

Last Friday morning I was out and about by 7 a.m., running errands for an off-site I was hosting for a small, local team of very talented design and sales people who deal with the public in a retail store every day. I scurried around purchasing fruit, pastries and coffee so that we could have a bit of breakfast together before we started our agenda for the day.

Since I don’t have a large coffee pot, I decided to go to Starbucks and purchase what’s called a coffee traveler. It’s a cardboard box that’s lined with heavy-duty aluminum foil into which they put a large pot of coffee. I’m not a huge fan of Starbucks products, but for this kind of event, the coffee traveler is a great invention.

I walked into the store and was greeted by a young, smiling woman who asked if she could help me. I told her what I needed. She asked how many people I was serving. I told her and she suggested that I buy two coffee travelers to ensure that I had enough. Then she asked me what kind of coffee I wanted. I replied that one strong coffee and one a little lighter would be good. She suggested I take a seat, as she would need to make the coffee fresh and it would take about 10 minutes. She also asked if I wanted a free sample of anything while I waited. I said no, I had already had my coffee that morning.

What happened next was simply amazing to watch. This woman was a true artist at her work. Every movement she made was just right: not too much, not too little. Her ability to maneuver coffee pots and filters, coffee beans and grinders, water pitchers and thermostats was a marvel to me. She was extremely efficient and focused without expressing any negativity about her tasks. She didn’t seem stressed when other customers tried to interrupt her while she was waiting on me. She even responded with a smile and managed to multi-task, making sure that anyone who addressed her was immediately taken care of by her or someone else. Her demeanor was professional and easy-going, efficient and flexible, directed and approachable. Her actions were like watching a beautifully executed dance. She was a joy to watch!

As she was finishing up my order, she asked if I wanted half and half as well. She packed up cups, lids, stirring sticks and sugar packets in the same bag with the half and half. She asked if I needed help to my car with the coffee travelers and bag. I said no, it would be good for my triceps for me to carry it all myself. She laughed and flexed her arm (sort of a “We can do it” move) that created a small emotional moment between us.

Before I left the store, I told her what a pleasure it had been to watch her and that my view of Starbucks had just been altered by the experience. She said, “I really love my job. I’ve been doing this for awhile and finally found my niche. I like the company, and they’ve been good to me. Each day, I try to intentionally treat each customer the way I like to be treated. And, frankly, I’m pretty picky.”

She thanked me for noticing. I replied, “No, thank you for such great service!”

Your challenge this week is to take her advice. Think about how you like to be served and then try approaching each task with intention and focus. Try doing everything with a sense of abundance and joy. Whether it’s stacking papers, making coffee, creating a strategic plan, doing complex mathematics, or cleaning your desk off, every action can become a joy if the person doing it has the right attitude and energy.

As I left Starbucks, I realized that it’s not where you serve but how you serve that makes all the difference.

Have a great week!

Kathleen

Four Capabilities of Leadership Model

Good day, team,

This week’s challenge comes from some thoughts on leadership that I read about in an MIT alumni magazine while visiting my father in Maine. People debate whether great leaders are born or made, and good evidence supports both sides of the argument.

Accordingly, some educational institutions have created programs and curriculum to build their own leaders. For example, the Leadership Center at MIT developed a Four Capabilities Leadership Model. These capabilities are sensemaking, relating, visioning and inventing.

Rather than teaching leadership, which everyone agrees is hard to do, the program teaches students to cultivate these four strengths: Using their common sense when making key decisions, creating strong relationships with others, making their vision a reality, and allowing themselves to be inventive (meaning not fearing to make mistakes or fail).

“Anyone has the potential for leadership, of course, but certain people have a greater set of skills and aptitude. Leadership starts with someone who wants to make a difference… . When people are truly motivated toward a goal or a vision, they will do it, even if they have to change themselves. In many ways, leadership starts with what’s important to you,” writes Professor Ancona of the Leadership Center at MIT.

Another course that has become part of the leadership program is improvisation. Daena Giardella, an executive coach and professional actor, writes about that aspect of the program.

“What we believe we are, or are not, limits how effective we can be as leaders. Improvisation forces you to break out of your habitual roles. You have to be ready to respond with dexterity to the moment… . You have to dare to make an impact in the scene without worrying about looking stupid or seeming silly. Improvisers learn how to manage the ‘inner critic’ voices that chatter in everyone’s head as we go through life. The inner critic might be saying, ‘Stay small, don’t get too big for your britches’ or ‘Give up, you can’t do this.’ Great improvisers and great leaders learn to play many roles and be adaptable scene to scene. In improvisation the goal is to make the other person look good and to bring out the best in the other person. An improvisation is destroyed if it’s all about me, me, me… and the same is true about leadership. Master leaders and master influencers know how to bring out the best in their teammates.”

Your challenge this week is to identify where you play the role of leader in your life and consider whether you need to improve your ability. Perhaps you’re excellent at creating a vision and translating that for others into realizable goals and objectives, but your relationship skills could use some work. Maybe you find that common sense comes quite easily to you and that you have a reputation for being street smart and pragmatic when making decisions. However, the practical aspect of your common sense may stand in the way of your ability to be innovative. What can you do to be more inventive in your approach?

More and more organizations are realizing that leadership is not just the domain of people at the top but of people at all levels. Our ability to lead has everything to do with how committed we are to our vision and to the people around us who will help us make it a reality. Don’t be afraid to examine how you lead others and what you’re prepared to do to achieve your goals. Leadership doesn’t just come naturally. It requires real work, and we all can stretch our ability to become better at it.

Have a great week!

Kathleen

Asking For Feedback From Your Direct Reports

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Taking Stock of the Past and Setting New Goals For the Future

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How To Make Yourself Happy In A Moment

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Supporting People’s Strengths

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Wake Up and Smell The Coffee

  This post comes from something my grandmother–Nana–used to say in response to a variety of circumstances. It’s a wonderful piece of wisdom and a reminder as well. Each summer my family and I would travel to Maine to see my grandparents. It was a long drive, so the first morning after arriving, we would […]